Vaccine Policy

The Web Visions COVID-19 Vaccination Policy

Policy Effective Date: October 26, 2023
Policy Owner: Human Resources
Applies To: All employees, contractors, and visitors at all The Web Visions physical locations.

1. Policy Statement

The health and safety of our employees, their families, and our community is the highest priority for The Web Visions. This policy outlines our approach to vaccination against COVID-19 for our hybrid workforce operating from our offices in Lahore, Pakistan, and Denver, Colorado, USA.

We recognize the diverse legal landscapes and public health guidance in both countries. This policy is designed to be compliant with local regulations while fostering a safe work environment for collaborative in-person work.

2. Scope & Application

This policy applies to all team members who work in a hybrid capacity, meaning they are scheduled to work onsite at either The Web Vions office for any portion of their work week.

• Fully Remote Employees: Team members designated as 100% remote with no requirement to visit a company office, client site, or attend company-sponsored events are not subject to the vaccination requirement. They are, however, strongly encouraged to get vaccinated.
• Fully Onsite Employees: Must adhere to the full vaccination mandate.
  

3. Vaccination Requirement

All hybrid and onsite employees are strongly encouraged to receive a full COVID-19 vaccination series and any recommended booster doses as approved by the World Health Organization (WHO) or relevant national health authority (e.g., FDA in the US, DRAP in Pakistan).

Compliance Verification:
Employees choosing to work onsite must submit proof of vaccination to the HR department. Acceptable proof includes:

• A copy of an official vaccination record card.
• A digital vaccine passport or certificate.
• A medical record with the vaccine details.

This information will be handled as confidential medical records in accordance with applicable data privacy laws.

4. Onsite Work Stipend & Incentive

To encourage vaccination and support the health of our team, The Web Visions offers a financial stipend to all hybrid and onsite employees.

• For Onsite/Hybrid Employees: A stipend of $5 – $50 USD (or equivalent in PKR) is available to cover costs associated with vaccination. This can include transportation to/from a vaccination site, a pharmacy copay, or related expenses. The amount reimbursed will be based on submitted receipts.
• For Fully Remote Employees: While not required, we encourage vaccination. A stipend of $5 – $15 USD (or equivalent in PKR) is available for remote employees who choose to get vaccinated and submit proof, subject to the same receipt-based reimbursement.

To claim this stipend, please submit your vaccination proof and relevant receipts to HR for processing.

5. Exemption Policy

The Web Visions will consider exemption requests from the vaccination requirement for:

• Medical Reasons: A documented contraindication to the COVID-19 vaccine from a licensed healthcare provider.
• Strongly Held Religious Beliefs: A sincerely held religious belief, practice, or observance that prevents vaccination.

Requests for exemption must be submitted in writing to the HR department. Approved exemptions will require the employee to adhere to additional safety protocols, which may include regular COVID-19 testing (at the employee’s expense) and mandatory masking while in the office, in accordance with local health guidelines.

6. Location-Specific Guidelines

• Denver, Colorado, USA Office: This policy is designed to be consistent with federal and state laws in Colorado. The company will continuously monitor and adhere to guidelines from the CDC and the Colorado Department of Public Health & Environment.
• Lahore, Pakistan Office: This policy is designed to be consistent with guidelines from the Government of Pakistan and the Ministry of National Health Services. We will follow the directives of the National Command and Operation Centre (NCOC) and local health authorities.
  

7. Policy Non-Compliance

An employee who is required to be vaccinated but fails to comply with this policy, and does not have an approved exemption, will not be permitted to enter The Web Visions offices. In such cases, the employee must discuss remote work options with their manager and HR. If a fully remote arrangement is not feasible for their role, employment may be subject to termination.

8. Policy Review

This policy is based on current public health information and legal requirements. The Web Visions will review this policy periodically and may update it as conditions change.

For questions about this policy, exemption requests, or to submit documentation, please contact the HR department.